Scholarship Assistant

JOB SUMMARY: Under the Scholarship Manager's supervision, the Scholarship Assistant is responsible for supporting and assisting the scholarship program. In addition, the Scholarship Assistant will assist in organizing and planning events, present, write, file, research, and network. To apply, visit https://careers.doyon.com/

ESSENTIAL FUNCTIONS:

• Organize student events in conjunction with the Administrative Assistant and other team members
• Participate in events with students, such as University of Alaska Fairbanks RSS events
• Assist the Scholarship Program Manager with advising students about Doyon Foundation application and eligibility requirements and preparing correspondence to students
• Verification of student information in a timely manner to meet deadlines
• Greet visitors in person or by telephone and connect those with the appropriate staff person
• Presents information on the scholarship program and assists students with applications
• Maintain files utilizing record and document management systems
• Assist Program Manager in processing applications to include scanning, copying, and filing documents
• Interact professionally with supervisors, employees, students, and the public
• Assist with streamlining internal processes
• Performs other duties and projects as assigned by the supervisor

OTHER DUTIES: *Please note this job description is not intended to cover or contain all activities, duties, or responsibilities that are required of the employee for this job.

DESIRED KNOWLEDGE AND SKILLS:

• Maintain confidentiality and discretion
• Efficient with Microsoft Office Suite (Word/Excel/Outlook/Access/PowerPoint)
• Professional and courteous telephone, e-mail and etiquette and communication skills, including correct grammar and spelling
• Experience with web-based applications and internet use
• Knowledge of office machines including fax, copier, computer workstations, telephone system, voice mail systems
• Ability to follow directions and pay close attention to detail
• Must have strong customer service skills and be a team player

CONDITIONS OF EMPLOYMENT:

• Must pass a pre-employment and random drug testing in accordance with the published policy of Doyon Foundation.
• Must be able to pass a background check.

QUALIFICATIONS:

• High School Diploma or equivalent required.
• Two years of administrative experience required
• Proficiency with Microsoft Word, Excel, Outlook, Teams, Zoom, databases or similar software
• Any combination of training and experience that provides the required skills, knowledge, and abilities.
• Valid Driver's license, access to a registered vehicle and must be able to provide proof of state-required insurance on a registered vehicle.
• Ability to travel as necessary to fulfill the mission of the Foundation.
• Must possess excellent communication, customer service, professionalism, and project organizational skills, and be able to work independently as well as within a team atmosphere

WORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities, and abilities.

PHYSICAL DEMANDS: The work is generally sedentary, requiring routine walking, standing, bending, and carrying items weighing less than 40 pounds.

REASONABLE ACCOMMODATION: It is Doyon Foundation's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental impairments.

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.