Position:         Administrative Specialist
Location:        Fairbanks
Hours:            Part-Time (up to 25-hour work week), May work Full-Time the first six weeks.
Pay Rate:       DOE

• Provide professional-level administrative organization and support, including filing, storing documents and operational gear, word processing, creating/ maintaining Excel spreadsheets, professionally greeting visitors in person or by telephone, and connecting them with the appropriate staff person and other Admin Assistant tasks.
• Maintain Company calendars to include office staff, board meetings, and company and community events.
• Assist in bookkeeping functions, including A/P, A/R, Inventory, Payroll, travel and trip expense reports.
• Organize and maintain electronic and paper files of company handbooks and documents.
• Maintain database for supplies, including inventory, purchase, and re-supply costs.
• Responsible for operational inventory control of supplies, including check-out/check-in, expiration dates, re-supply, and re-shelving.
• Maintain Company websites; create, design, and modify web material; assist associated vendor.
• Positively interact with supervisors, employees, Board members, and the public.
• Prepare meeting notices, agenda; and resolutions for Board meetings; timely compile and distribute meeting packets; assist in meeting follow-up actions.
• May be required to attend Board meetings.
• Perform other support duties as assigned.

EDUCATION/EXPERIENCE:
GED or High School Diploma required

• 3 years’ experience as an Administrative Assistant or similar office position.
• 2 or more years of proven and demonstrated office experience with Microsoft Office applications, especially Word, Excel, Outlook, and Teams.
• Demonstrated ability with QuickBooks Online and Adobe Acrobat.
• Professional telephone etiquette.
• Knowledge of office machines including copiers, computer workstations, telephone and voicemail systems.

• Highly motivated, a self-starter who takes initiative, works well with minimal supervision, must be able to be at work on time, stay engaged with daily priorities, finishing assigned tasks in a timely, professional, and excellent manner.
• Must have a positive, friendly attitude and be a team player; able to handle stressful situations with measured calmness and decisiveness.
• Ability to communicate clearly in writing and orally.
• Ability to take notes, follow directions, and pay attention to detail.
• Must maintain client records and confidentiality.
• Must ensure the physical security of the office (office and cabinets locked when not present, etc.).
• Daily office cleaning and organizing.
• Travel may be required for training or work.
• Must be able to pass a criminal background test.